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Running a meeting

Running or chairing a meeting can be daunting, especially if it is your first time. Here are some simple tips that might help to keep you, and your meeting, on track:

  • Be organised, write and share a timed agenda beforehand and stick to it!
  • Agree ground rules for meetings
  • Be clear about what the PPG meeting is for by developing terms of reference
  • Keep to time
  • Agree roles and responsibilities – one person cannot do everything
  • Encourage people to take part, but manage them if they are taking up too much of the meeting time
  • Share the job of taking minutes and writing a up action points
  • Always review action points from the last meeting – and make sure they are being acted upon!
  • Summarise key points as you go along so that everyone is clear what has been agreed
  • Don’t forget to have fun. PPG members are volunteers so whilst you want to get the business done it doesn’t hurt to have a light hearted approach to getting the work done.

This toolkit includes:

Don’t forget – new PPG members will not know these so you might want to develop an induction pack including this information.